Social Services Block Grant
Table of Contents
· 1000 INTRODUCTION TO THE SOCIAL SERVICES BLOCK GRANT (SSBG) PROGRAM
·
2000
ADMINISTRATION OF THE SSBG PROGRAM IN
o 2100 Responsibilities of the Department of Human Services
§ 2110 Responsibilities of the Office of Finance and Administration
§ 2120 Responsibilities of Other DHS Divisions and Offices
o 2300 Arkansas Comprehensive Services Program Plan (Pre-Expenditure Report Application)
o 2400 The Annual (Post-Expenditure) Report
o 2500 Departmental Policy Issuances and Interpretation
o 3100 Provider Determined Eligibility
o 3200 Distinction Between Application and Inquiry
o 3300 Freedom to Accept Services
o 3400 Scope of Discriminatory Practices Prohibited
§ 3520 Administrative Hearings/Appeals
o 3600 Safeguarding Information
o 3700 Services to Residents of Title XIX Long Term Care Facilities
o 3800 Services to Inmates of a Jail or Prison
· 4000 PROCEDURES FOR DETERMINING ELIGIBILITY
o 4100 Application for Services
§ 4110 Initial Application for Assistance
§ 4111 Authorized Representative
§ 4112 Application by Individuals Under Age 18
§ 4120 Steps in Application Process
§ 4122 Securing Information to Determine Eligibility and to Assess Fees, If Applicable
§ 4123 Completion of Forms at Application
§ 4124 Denial of Application at Intake
§ 4126 Securing Non-Financial Information from Collateral Source
§ 4130 Time Limits on Disposition of Applications
§ 4140 Delayed Action on Applications
o 4200 Eligibility Determination
§ 4210 Definitions Regarding Eligibility
§ 4230 Categorical Requirements
§ 4231 Applicant Eligibility Status
§ 4233 Determination and Verification of Income
§ 4234 Computation of Earnings from Employment
§ 4235 Determination of Earnings from Farm, Business, or Self-Employment
§ 4236 Determination of Unearned Income
§ 4237 Social Security Benefits
§ 4238 Railroad Retirement Benefits
§ 4240 Establishing Service Need
§ 4241 Voluntary Request for Services
§ 4242 Policy Requirements for a Particular Service
§ 4243 Individual Service Need
§ 4246 Primary Client in the Service Plan
§ 4247 Establishing Objectives in the Service Plan
o 4300 Disposition of Applications
§ 4340 Unavailability of Services
o 4400 Effective Date of Service
o 4500Retroactive Eligibility Authorized by the Chief Fiscal Officer of DHS or Designee
§ 4610 Responsibility for Determining Continued Eligibility and Fee Assessment
§ 4630 Change of Status and Notice of Action Requirements
§ 4635 Closure Due to Disruptive Behavior
§ 4636 Change in Funding Source
o 4700 Maintenance of Individual Client Records
§ 4801 Authorized Fees for Services
§ 4830 Distribution and Revision of Fee Tables
§ 4840 Determining Fee Assessment
§ 4841 Need to Determine Income for Income Eligible and Categorically Eligible Recipients
§ 4842 Fee Determination and Assessment at the Time of Application
§ 4843 Fee Determination and Assessment at the Time of Reevaluation
§ 4844 Fee Assessment in Cases of Retroactive Eligibility
§ 4850 Termination Due to Nonpayment of Fees
§ 4861 Relationship to Service Unit
§ 4862 Fees for Absentee Clients and Absentee Billing Procedures
§ 4863 Fee Collection for Past Due Accounts
§ 4864 Records of Fees Collected and Internal Accountability
· 5000 SOCIAL SERVICES BLOCK GRANT (SSBG) FINANCIAL GUIDELINES
§ 5110 Match Rates for the SSBG
§ 5120 Funds and Expenditures Not Allowable for Matching
§ 5130 Donation or Use of Property as Match
o 5300 Reimbursement Methodologies
o 5500 Billing Policies and Procedures
§ 5510 Billing for Absentee Clients
§ 5511 Daily Attendance Fixed-Enrollment Services
§ 5512 Residential Care Fixed-Enrollment Services
§ 5513 Restrictions on Billing for Absentee Clients
§ 5514 Required Documentation for Absentee Billing
§ 5520 Inclement Weather Billing Policy
§ 5521 Policy for Additional Inclement Weather Billing in Special Cases
o 5600 Billing Instructions to SSBG Providers
§ 5610 Form DHS-0145, Client and Service Data Sheet
§ 5630 Procedures for Inclement Weather Billing
§ 5640 Actual Cost Billing and Payment Process
§ 5650 Third Party Payment to SSBG Providers
· 6000 APPENDICES
§ A-1 Glossary of Terms
o Appendix B List of Service and Unit Codes
§ Service Codes 06-10 (Services Removed)
o Appendix E SSBG Program Description from the Catalog of Federal Domestic Assistance
·
July 1, 2006 Revisions July 1, 2007 Revisions
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Should you have any questions regarding this program manual please contact Johnny Mullens
Information and copies available from:
Department of Human Services
Office of Fiscal and Administration
Managerial Accounting Section
Telephone (501) 683‑3708