Social Services Block Grant

Table of Contents

• 1000  INTRODUCTION TO THE SOCIAL SERVICES BLOCK GRANT (SSBG) PROGRAM

  • 1100  Purpose

  • 1200  Background

  • 1300  Legal Basis

• 2000  ADMINISTRATION OF THE SSBG PROGRAM IN ARKANSAS

  • 2100  Responsibilities of the Department of Health & Human Services

    • 2110  Responsibilities of the Office of Finance and Administration

  • 2120 Responsibilities of Other DHHS Divisions and Offices 2200  Allocation Process

  • 2300  Arkansas Comprehensive Services Program Plan (Pre-Expenditure Report Application)

  • 2400  The Annual (Post-Expenditure) Report

  • 2500  Departmental Policy Issuances and Interpretation

  • 2600  Waiver Process

• 3000  ELIGIBILITY DETERMINATION UNDER THE SSBG

  • 3100  Provider Determined Eligibility

  • 3200  Distinction Between Application and Inquiry

  • 3300  Freedom to Accept Services

  • 3400  Scope of Discriminatory Practices Prohibited

  • 3500  Right to Hearings

    • 3510  Informal Review

    • 3520  Administrative Hearings/Appeals

  • 3600  Safeguarding Information

  • 3700  Services to Residents of Title XIX Long Term Care Facilities

  • 3800  Services to Inmates of a Jail or Prison

• 4000  PROCEDURES FOR DETERMINING ELIGIBILITY

  • 4100  Application for Services

    • 4110  Initial Application for Assistance

    • 4111  Authorized Representative

    • 4112  Application by Individuals Under Age 18

    • 4120  Steps in Application Process

    • 4121  Application Interview

    • 4122  Securing Information to Determine Eligibility and to Assess Fees, If Applicable

    • 4123  Completion of Forms at Application

    • 4124  Denial of Application at Intake

    • 4125  Home Visit

    • 4126  Securing Non-Financial Information from Collateral Source

    • 4130  Time Limits on Disposition of Applications

    • 4140  Delayed Action on Applications

  • 4200  Eligibility Determination

    • 4210  Definitions Regarding Eligibility

    • 4220  Factors of Eligibility

    • 4230  Categorical Requirements

    • 4231  Applicant Eligibility Status

    • 4232  Services Income Scale

    • 4233  Determination and Verification of Income

    • 4234  Computation of Earnings from Employment

    • 4235  Determination of Earnings from Farm, Business, or Self-Employment

    • 4236  Determination of Unearned Income

    • 4237  Social Security Benefits

    • 4238  Railroad Retirement Benefits

    • 4240  Establishing Service Need

    • 4241  Voluntary Request for Services

    • 4242  Policy Requirements for a Particular Service

    • 4243  Individual Service Need

    • 4244  Service Goals for SSBG

    • 4245  List of Service Codes

    • 4246  Primary Client in the Service Plan

    • 4247  Establishing Objectives in the Service Plan

    • 4250  Residence Requirement

  • 4300  Disposition of Applications

    • 4310  Approval

    • 4320  Denial

    • 4330  Withdrawal

    • 4340  Unavailability of Services

  • 4400  Effective Date of Service

  • 4500 Retroactive Eligibility Authorized by the Chief Fiscal Officer of DHS or Designee

  • 4600  Continuing Eligibility

    • 4610  Responsibility for Determining Continued Eligibility and Fee Assessment

    • 4620  The Re-Evaluation

    • 4630  Change of Status and Notice of Action Requirements

    • 4631  Change of Address

    • 4632  Changes in Income

    • 4633  Change in Service Need

    • 4634  Closure

    • 4635  Closure Due to Disruptive Behavior

    • 4636  Change in Funding Source

  • 4700  Maintenance of Individual Client Records

  • 4800  Fees for Services

    • 4801  Authorized Fees for Services

    • 4810  Types of Fees

    • 4820  Fee Scales

    • 4830  Distribution and Revision of Fee Tables

    • 4840  Determining Fee Assessment

    • 4841  Need to Determine Income for Income Eligible and Categorically Eligible Recipients

    • 4842  Fee Determination and Assessment at the Time of Application

    • 4843  Fee Determination and Assessment at the Time of Re-Evaluation

    • 4844  Fee Assessment in Cases of Retroactive Eligibility

    • 4850  Termination Due to Nonpayment of Fees

    • 4860  Fee Collection

    • 4861  Relationship to Service Unit

    • 4862  Fees for Absentee Clients and Absentee Billing Procedures

    • 4863  Fee Collection for Past Due Accounts

    • 4864  Records of Fees Collected and Internal Accountability

• 5000  SOCIAL SERVICES BLOCK GRANT (SSBG) FINANCIAL GUIDELINES

  • 5100  Matching Funds

    • 5110  Match Rates for the SSBG

    • 5120  Funds and Expenditures Not Allowable for Matching

    • 5130  Donation or Use of Property as Match

  • 5200  Payment Limitations

  • 5300  Reimbursement Methodologies

  • 5400  Exceptions/Additions

    • 5410  Unallowable Costs

    • 5420  Client Contributions

  • 5500  Billing Policies and Procedures

    • 5510  Billing for Absentee Clients

    • 5511  Daily Attendance Fixed-Enrollment Services

    • 5512  Residential Care Fixed-Enrollment Services

    • 5513 Restrictions on Billing for Absentee Clients

    • 5514  Required Documentation for Absentee Billing

    • 5520  Inclement Weather Billing Policy

    • 5521  Policy for Additional Inclement Weather Billing in Special Cases

  • 5600  Billing Instructions to SSBG Providers

    • 5610  Form DHS-0145, Client and Service Data Sheet

    • 5620  Other Billing Methods

    • 5630  Procedures for Inclement Weather Billing

    • 5640  Actual Cost Billing and Payment Process

    • 5650  Third Party Payment to SSBG Providers

    • 5660  Overpayment

• 6000  APPENDICES

  • Appendix A  A-1  Glossary of Terms

    • A-2  Component Definitions

    • A-3  Service Delivery Areas

  • Appendix B  List of Service and Unit Codes

  • Appendix C  Service Chapters

    • Service Codes 01-05

    • Service Codes 06-10 (Services Removed)

    • Service Codes 11-15

    • Service Codes 16-20

    • Service Codes 21-25

    • Service Codes 26-30

    • Service Codes 31-35

    • Service Codes 36-40

    • Service Codes 41-45

    • Service Codes 46-49

    • Service Codes 50-54

  • Appendix D  SSBG Forms

  • Appendix E   SSBG Program Description from the Catalog of Federal Domestic Assistance

• FEBRUARY 1, 2001 REVISIONS

• SEPTEMBER 1, 2001 REVISIONS

• JANUARY 1, 2002 REVISIONS

• JULY 1, 2002 REVISIONS

• JANUARY 1, 2003 REVISIONS

• FEBRUARY 15, 2004 REVISIONS

• JANUARY 1, 2005 REVISIONS

• JULY 1, 2005 REVISIONS

• FEBRUARY 1, 2006 REVISIONS

• July 1, 2006 Revisions July 1, 2007 Revisions

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