DFA | Office of Accounting

Accounting Forms & Documents

Appropriations/Funds

Documents	Links
Expense Error Correction Form	PDF DOC
Funds Center Transfer Form	PDF DOC
Create Funds Center Form	PDF DOC
Method of Finance Form	PDF XLS
Method of Finance Form Memo	PDF DOC

Fixed Assets

Documents	Links
Transfer Change Retire Form	PDF XLS
Asset Expense Error Correction Form	PDF XLS
Create Asset Master Record	PDF XLS
Post Cap Form	PDF XLS

Funds

Documents	Links
Create Fund Form and Instructions	XLS
Certification of Non Reclaimable PY Warrant Cancellations and Refunds to Expenditure	DOC
General Revenue Advance Request Form and Instructions	XLS
Inter Agency Transfer Form and Instructions	XLS
Intra Agency Transfer Form and Instructions	XLS
Loan Request Form and Instructions	XLS
General and Special Distributions	HTM
Revenue Receipt Correction Form and Instructions	XLS

General Ledger Maintenance & Reconciliation

Documents	Links
Approved Abatement Charge Off Form	PDF DOC
Cash in Bank Reconciliation Form	PDF XLS
Cost Center Request Form	PDF DOC
Customer Master Record Request Form	PDF DOC
Customer Refunds to External Entity	PDF XLS
General Ledger Account Request	PDF DOC
Request for Refund to Expenditure	PDF DOC
Gross Receipts Tax Rebate Request Form (Sales Tax)	PDF XLS
Gross Receipts Tax Rebate Request Form (Use Tax)	PDF XLS

Internal Audit

Documents	Links
Audit Finding Form	PDF DOC
EO 98-04 Posting Notice - Portrait	PDF DOC
EO 98-04 Posting Notice - Landscape	PDF DOC
Fraud Reporting - Blank Complaint Form	PDF DOC
Fraud Reporting - Complaint Form with Input Option	DOC
Risk Assessment and Control Activities Worksheet	PDF XLS

Service Bureau

Documents	Links
Revenue Receipts Deposit	PDF DOC
Purchase Order Invoice/Credit Memo Form	PDF DOC
Refund to Expenditure	PDF DOC
Prior Year Check Cancellation Form	PDF XLS
Prior Year Check Cancellation Form Instructions	PDF DOC
Journal Entry Request Form	PDF DOC
Expense Error Correction Form	PDF DOC
Vendor Remittance Form	PDF DOC
Request for Reimbursement Form	PDF DOC
AASIS Reimbursement Request Form	PDF XLS
WBS Element Form	PDF DOC
WBS Element Assignment Form	PDF DOC
Direct Invoice/Credit Memo	PDF DOC

Warrant Cancellation/New Issue

Documents	Links
Prior Year AASIS Non-Payroll Warrant Form	PDF DOC
Prior Year AASIS Non-Payroll Warrant Procedures	PDF DOC
AASIS Non-Payroll Warrant Cancellation Procedures	PDF DOC
Prior Year Non-Payroll Warrant Cancellation Form	PDF DOC
AASIS Payroll Warrant Cancellation Procedures	PDF XLS
Affidavit of Forged Warrant Form & Procedures	PDF DOC
Revised Bond for Reissuing Warrant	PDF XLS

Travel

Documents	Links
Travel Reimbursement Form\| TR-1	Fill In
Travel Reimbursement Form \| TR-1 for travel prior to July 1, 2007	XLS
Travel Expense Reconciliation Form	PDF DOC
Per Diem information \| Federal Government Site	WEB

1099 Information

Documents	Links
1099 Instructions	PDF DOC
1099 Policy	PDF DOC
1099 W-9 Policy	PDF DOC
1099 Training	PDF PPT
Frequently Asked Questions	PDF DOC
Service Bureau Agency AASIS Vendor Correction Spreadsheet	PDF XLS
Service Bureau Agency Benefit Vendor Instructions	PDF DOC
Service Bureau Agency One-Time Vendors Correction Instructions	PDF DOC
Service Bureau Agency One-Time Vendor Correction Spreadsheet	PDF XLS
Service Bureau Agency Review of AASIS Vendor Reports	PDF DOC
User Agency AASIS Vendor Online Correction Process	PDF DOC
User Agency AASIS Vendor Report Running Instructions	PDF DOC
User Agency Benefit Vendor Instructions	PDF DOC
User Agency One-Time Vendor Correction Instructions	PDF DOC
User Agency One-Time Vendor Correction Spreadsheet	PDF XLS
User Agency Review of AASIS Vendor Reports	PDF DOC
Reportable Real Estate Transactions Spreadsheet	PDF XLS
Reportable P Card Payments Spreadsheet	PDF XLS
Service Bureau Agency Payments to Vendors Using Commercial Bank Accounts	PDF DOC
User Agency Payments to Vendors Using Commercial Bank Accounts	PDF DOC